Template · Accounting
Petty cash reconciliation
Reconcile petty cash by denomination, comparing expected cash with a physical count and recording the variance.
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XLSXCSVODSXMLNumbers| Petty cash reconciliation | ||||||
| Example data — replace the blue input cells with your own. | ||||||
| Reconcile petty cash by denomination, comparing expected cash with a physical count and recording the variance. | ||||||
| Populated records | 3 | |||||
| Cash variance (USD) | -$18.00 | |||||
| 60 record rows. Blue cells are inputs; dark cells calculate. | ||||||
| Denomination | Unit value (USD) | Expected count | Counted count | Expected (USD) | Counted (USD) | Variance (USD) |
| 20-dollar note | $20.00 | 5 | 4 | $100.00 | $80.00 | -$20.00 |
| 10-dollar note | $10.00 | 8 | 8 | $80.00 | $80.00 | $0.00 |
| 1-dollar note | $1.00 | 15 | 17 | $15.00 | $17.00 | $2.00 |
Showing the first 16 of 72 rows and 7 of 7 columns. Cells with formulas show the formula on hover.
| Petty cash reconciliation | |||
| Method, inputs, and limits for this workbook. | |||
| What it does | |||
| Reconcile petty cash by denomination, comparing expected cash with a physical count and recording the variance. | |||
| How to use it | |||
| Replace the fictional records in blue cells with your own data. Keep the dark formula cells. Use the units stated in the column headers and keep each record on one row. Read the calculated columns and inspect the results before using them.… | |||
| Formulas and method | |||
| Expected value equals denomination times expected count. Counted value uses the physical count. Variance equals counted value less expected value. | |||
| Assumptions and limits | |||
| One row represents one denomination. Enter a separately reconciled expected count; the worksheet does not reconstruct voucher movements or authorize write-offs. | |||
| Missing numeric inputs |
Showing the first 16 of 72 rows and 4 of 4 columns. Cells with formulas show the formula on hover.
What does this template do?
Reconcile petty cash by denomination, comparing expected cash with a physical count and recording the variance.
Expected value equals denomination times expected count. Counted value uses the physical count. Variance equals counted value less expected value.
One row represents one denomination. Enter a separately reconciled expected count; the worksheet does not reconstruct voucher movements or authorize write-offs.
The working tab keeps editable inputs separate from formulas, with room for 60 records. The Notes tab explains the method and how to extend the range. All example records are fictional and can be replaced. Download a workbook format to retain formulas, or CSV when you need calculated values only.
What’s inside
- Expected value equals denomination times expected count. Counted value uses the physical count. Variance equals counted value less expected value.
- 60 prepared record rows with blank-row guards
- Blue input cells, typed dates and numbers, and frozen column headers
- Notes with the method, assumptions, and range-extension instructions
Which tabs does the workbook have?
| Tab | What it holds |
|---|---|
| Worksheet | Reconcile petty cash by denomination, comparing expected cash with a physical count and recording the variance. |
| Notes | How to use the workbook, formula method, assumptions, and file format limits. |
What formulas does this template use?
This template holds 182 formulas in 225 cells across 2 tabs, so 81% of its cells calculate. They use 5 distinct functions; the longest formula is 106 characters.
| Function | Uses | What it does |
|---|---|---|
IF | 361 | one result when a test is true, another when false |
COUNT | 180 | counts numeric cells |
COUNTIF | 2 | counts cells meeting one condition |
COUNTA | 1 | counts non-empty cells |
SUM | 1 | adds numbers |
Counted from the workbook itself. Only functions that Excel, LibreOffice Calc, Google Sheets and Apple Numbers evaluate the same way are used, so the formulas survive every download format.
How do you use it?
- Replace the fictional records in blue cells with your own data. Keep the dark formula cells.
- Use the units stated in the column headers and keep each record on one row.
- Read the calculated columns and inspect the results before using them. Clear unused input rows; keep their formulas.
- The prepared range holds 60 records in rows 11–70. Extend formulas and summary ranges together if you add more rows.
What is it good for?
- Reconcile petty cash by denomination, comparing expected cash with a physical count and recording the variance
- Replacing the labeled fictional records with your own figures
- Checking a calculation before adapting it to a larger workbook
Questions about this sheet
How is the result calculated?
Expected value equals denomination times expected count. Counted value uses the physical count. Variance equals counted value less expected value.
What assumptions should I check?
One row represents one denomination. Enter a separately reconciled expected count; the worksheet does not reconstruct voucher movements or authorize write-offs.
Can I add more than 60 records?
Yes. Copy the formula columns into new rows and extend every summary range to include them. Keep inputs and formulas in their original columns.
Are the example records real?
No. All example data is fictional and intended to demonstrate the formulas. Replace it before using the workbook for your own work.