Template · Accounting
Mileage reimbursement tracker
Calculate trip distance, business miles, and reimbursement using the rate entered for each trip.
Downloads are included in the $19.85 yearly membership. Sign in
XLSXCSVODSXMLNumbers| Mileage reimbursement tracker | |||||||
| Example data — replace the blue input cells with your own. | |||||||
| Calculate trip distance, business miles, and reimbursement using the rate entered for each trip. | |||||||
| Populated records | 3 | ||||||
| Total reimbursement (USD) | $132.00 | ||||||
| 60 record rows. Blue cells are inputs; dark cells calculate. | |||||||
| Trip | Start miles | End miles | Personal miles | USD per mile | Trip miles | Business miles | Reimbursement (USD) |
| Client visit | 12,000.0000 | 12,085.0000 | 10.0000 | 0.6000 | 85.0000 | 75.0000 | $45.00 |
| Site survey | 12,100.0000 | 12,220.0000 | 0.0000 | 0.6000 | 120.0000 | 120.0000 | $72.00 |
| Supply pickup | 12,220.0000 | 12,250.0000 | 5.0000 | 0.6000 | 30.0000 | 25.0000 | $15.00 |
Showing the first 16 of 72 rows and 8 of 8 columns. Cells with formulas show the formula on hover.
| Mileage reimbursement tracker | |||
| Method, inputs, and limits for this workbook. | |||
| What it does | |||
| Calculate trip distance, business miles, and reimbursement using the rate entered for each trip. | |||
| How to use it | |||
| Replace the fictional records in blue cells with your own data. Keep the dark formula cells. Use the units stated in the column headers and keep each record on one row. Read the calculated columns and inspect the results before using them.… | |||
| Formulas and method | |||
| Trip miles equals ending odometer less starting odometer. Business miles excludes personal miles, and reimbursement multiplies business miles by the user-entered rate. | |||
| Assumptions and limits | |||
| The example rate is fictional and is not an official tax rate. Keep source receipts and use the rate required by your employer or jurisdiction. | |||
| Missing numeric inputs |
Showing the first 16 of 72 rows and 4 of 4 columns. Cells with formulas show the formula on hover.
What does this template do?
Calculate trip distance, business miles, and reimbursement using the rate entered for each trip.
Trip miles equals ending odometer less starting odometer. Business miles excludes personal miles, and reimbursement multiplies business miles by the user-entered rate.
The example rate is fictional and is not an official tax rate. Keep source receipts and use the rate required by your employer or jurisdiction.
The working tab keeps editable inputs separate from formulas, with room for 60 records. The Notes tab explains the method and how to extend the range. All example records are fictional and can be replaced. Download a workbook format to retain formulas, or CSV when you need calculated values only.
What’s inside
- Trip miles equals ending odometer less starting odometer. Business miles excludes personal miles, and reimbursement multiplies business miles by the user-entered rate.
- 60 prepared record rows with blank-row guards
- Blue input cells, typed dates and numbers, and frozen column headers
- Notes with the method, assumptions, and range-extension instructions
Which tabs does the workbook have?
| Tab | What it holds |
|---|---|
| Worksheet | Calculate trip distance, business miles, and reimbursement using the rate entered for each trip. |
| Notes | How to use the workbook, formula method, assumptions, and file format limits. |
What formulas does this template use?
This template holds 182 formulas in 229 cells across 2 tabs, so 79% of its cells calculate. They use 5 distinct functions; the longest formula is 106 characters.
| Function | Uses | What it does |
|---|---|---|
IF | 361 | one result when a test is true, another when false |
COUNT | 180 | counts numeric cells |
COUNTIF | 2 | counts cells meeting one condition |
COUNTA | 1 | counts non-empty cells |
SUM | 1 | adds numbers |
Counted from the workbook itself. Only functions that Excel, LibreOffice Calc, Google Sheets and Apple Numbers evaluate the same way are used, so the formulas survive every download format.
How do you use it?
- Replace the fictional records in blue cells with your own data. Keep the dark formula cells.
- Use the units stated in the column headers and keep each record on one row.
- Read the calculated columns and inspect the results before using them. Clear unused input rows; keep their formulas.
- The prepared range holds 60 records in rows 11–70. Extend formulas and summary ranges together if you add more rows.
What is it good for?
- Calculate trip distance, business miles, and reimbursement using the rate entered for each trip
- Replacing the labeled fictional records with your own figures
- Checking a calculation before adapting it to a larger workbook
Questions about this sheet
How is the result calculated?
Trip miles equals ending odometer less starting odometer. Business miles excludes personal miles, and reimbursement multiplies business miles by the user-entered rate.
What assumptions should I check?
The example rate is fictional and is not an official tax rate. Keep source receipts and use the rate required by your employer or jurisdiction.
Can I add more than 60 records?
Yes. Copy the formula columns into new rows and extend every summary range to include them. Keep inputs and formulas in their original columns.
Are the example records real?
No. All example data is fictional and intended to demonstrate the formulas. Replace it before using the workbook for your own work.