Template · Accounting
Invoice payment tracker
Track issued invoices, payments received, outstanding balances, and overdue days at a fixed review date.
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XLSXCSVODSXMLNumbers| Invoice payment tracker | ||||||
| Example data — replace the blue input cells with your own. | ||||||
| Track issued invoices, payments received, outstanding balances, and overdue days at a fixed review date. | ||||||
| Populated records | 3 | |||||
| Total outstanding (USD) | $1,550.00 | |||||
| Review date | 2026-10-12 | |||||
| 60 record rows. Blue cells are inputs; dark cells calculate. | ||||||
| Invoice | Customer | Due date | Invoice (USD) | Paid (USD) | Outstanding (USD) | Days overdue |
| INV-101 | Example Studio | 2026-10-01 | $1,250.00 | $500.00 | $750.00 | 11 |
| INV-102 | Example Works | 2026-10-20 | $800.00 | $0.00 | $800.00 | 0 |
| INV-103 | Example Studio | 2026-09-30 | $600.00 | $600.00 | $0.00 | 0 |
Showing the first 16 of 72 rows and 7 of 7 columns. Cells with formulas show the formula on hover.
| Invoice payment tracker | |||
| Method, inputs, and limits for this workbook. | |||
| What it does | |||
| Track issued invoices, payments received, outstanding balances, and overdue days at a fixed review date. | |||
| How to use it | |||
| Replace the fictional records in blue cells with your own data. Keep the dark formula cells. Set the review date in B7 for date calculations. Read the calculated columns and inspect the results before using them. Clear unused input rows; k… | |||
| Formulas and method | |||
| Outstanding equals invoice amount less payments. Days overdue compares the due date with the review date in B7 and stops at zero. Fully paid invoices show zero overdue days. | |||
| Assumptions and limits | |||
| Payments are entered as a cumulative amount per invoice. Credit notes and overpayments remain visible as negative balances. This is a collection log, not a general ledger. | |||
| Missing numeric inputs |
Showing the first 16 of 72 rows and 4 of 4 columns. Cells with formulas show the formula on hover.
What does this template do?
Track issued invoices, payments received, outstanding balances, and overdue days at a fixed review date.
Outstanding equals invoice amount less payments. Days overdue compares the due date with the review date in B7 and stops at zero. Fully paid invoices show zero overdue days.
Payments are entered as a cumulative amount per invoice. Credit notes and overpayments remain visible as negative balances. This is a collection log, not a general ledger.
The working tab keeps editable inputs separate from formulas, with room for 60 records. The Notes tab explains the method and how to extend the range. All example records are fictional and can be replaced. Download a workbook format to retain formulas, or CSV when you need calculated values only.
What’s inside
- Outstanding equals invoice amount less payments. Days overdue compares the due date with the review date in B7 and stops at zero. Fully paid invoices show zero overdue days.
- 60 prepared record rows with blank-row guards
- Blue input cells, typed dates and numbers, and frozen column headers
- Notes with the method, assumptions, and range-extension instructions
Which tabs does the workbook have?
| Tab | What it holds |
|---|---|
| Worksheet | Track issued invoices, payments received, outstanding balances, and overdue days at a fixed review date. |
| Notes | How to use the workbook, formula method, assumptions, and file format limits. |
What formulas does this template use?
This template holds 122 formulas in 170 cells across 2 tabs, so 72% of its cells calculate. They use 8 distinct functions; the longest formula is 157 characters.
| Function | Uses | What it does |
|---|---|---|
IF | 421 | one result when a test is true, another when false |
COUNT | 120 | counts numeric cells |
ISNUMBER | 60 | true for a number |
MAX | 60 | largest value |
NOT | 60 | reverses true and false |
COUNTIF | 2 | counts cells meeting one condition |
COUNTA | 1 | counts non-empty cells |
SUM | 1 | adds numbers |
Counted from the workbook itself. Only functions that Excel, LibreOffice Calc, Google Sheets and Apple Numbers evaluate the same way are used, so the formulas survive every download format.
How do you use it?
- Replace the fictional records in blue cells with your own data. Keep the dark formula cells.
- Set the review date in B7 for date calculations.
- Read the calculated columns and inspect the results before using them. Clear unused input rows; keep their formulas.
- The prepared range holds 60 records in rows 11–70. Extend formulas and summary ranges together if you add more rows.
What is it good for?
- Track issued invoices, payments received, outstanding balances, and overdue days at a fixed review date
- Replacing the labeled fictional records with your own figures
- Checking a calculation before adapting it to a larger workbook
Questions about this sheet
How is the result calculated?
Outstanding equals invoice amount less payments. Days overdue compares the due date with the review date in B7 and stops at zero. Fully paid invoices show zero overdue days.
What assumptions should I check?
Payments are entered as a cumulative amount per invoice. Credit notes and overpayments remain visible as negative balances. This is a collection log, not a general ledger.
Can I add more than 60 records?
Yes. Copy the formula columns into new rows and extend every summary range to include them. Keep inputs and formulas in their original columns.
Are the example records real?
No. All example data is fictional and intended to demonstrate the formulas. Replace it before using the workbook for your own work.