Action item tracker template

What does this template do?

Keep action owners, due dates, completion dates, and overdue days in one working register.

Open actions have no completion date. Overdue days compares the review date in B7 with the due date for open actions; completed actions show zero overdue days.

Completion dates are entered manually. A zero overdue count does not establish that an action is complete or that its deliverable has been approved.

The working tab keeps editable inputs separate from formulas, with room for 60 records. The Notes tab explains the method and how to extend the range. All example records are fictional and can be replaced. Download a workbook format to retain formulas, or CSV when you need calculated values only.

What’s inside

Open actions have no completion date. Overdue days compares the review date in B7 with the due date for open actions; completed actions show zero overdue days.
60 prepared record rows with blank-row guards
Blue input cells, typed dates and numbers, and frozen column headers
Notes with the method, assumptions, and range-extension instructions

Which tabs does the workbook have?

Tab	What it holds
Worksheet	Keep action owners, due dates, completion dates, and overdue days in one working register.
Notes	How to use the workbook, formula method, assumptions, and file format limits.

What formulas does this template use?

This template holds 122 formulas in 164 cells across 2 tabs, so 74% of its cells calculate. They use 7 distinct functions; the longest formula is 138 characters.

Function	Uses	What it does
`IF`	481	one result when a test is true, another when false
`ISNUMBER`	120	true for a number
`NOT`	120	reverses true and false
`MAX`	60	largest value
`OR`	60	true when any test is true
`COUNTIF`	3	counts cells meeting one condition
`COUNTA`	1	counts non-empty cells

Counted from the workbook itself. Only functions that Excel, LibreOffice Calc, Google Sheets and Apple Numbers evaluate the same way are used, so the formulas survive every download format.

How do you use it?

Replace the fictional records in blue cells with your own data. Keep the dark formula cells.
Set the review date in B7 for date calculations.
Read the calculated columns and inspect the results before using them. Clear unused input rows; keep their formulas.
The prepared range holds 60 records in rows 11–70. Extend formulas and summary ranges together if you add more rows.

What is it good for?

Keep action owners, due dates, completion dates, and overdue days in one working register
Replacing the labeled fictional records with your own figures
Checking a calculation before adapting it to a larger workbook

Questions about this sheet

How is the result calculated?

Open actions have no completion date. Overdue days compares the review date in B7 with the due date for open actions; completed actions show zero overdue days.

What assumptions should I check?

Completion dates are entered manually. A zero overdue count does not establish that an action is complete or that its deliverable has been approved.

Can I add more than 60 records?

Yes. Copy the formula columns into new rows and extend every summary range to include them. Keep inputs and formulas in their original columns.

Are the example records real?

No. All example data is fictional and intended to demonstrate the formulas. Replace it before using the workbook for your own work.

	A	B	C	D	E	F
1	Action item tracker
2	Example data — replace the blue input cells with your own.
3	Keep action owners, due dates, completion dates, and overdue days in one working register.
4	Populated records	3
5	Overdue actions	1
6
7	Review date	2026-10-12
8
9	60 record rows. Blue cells are inputs; dark cells calculate.
10	Action	Owner	Due date	Completed date	Days overdue	Status
11	Confirm scope	Alex	2026-10-05		7	Overdue
12	Approve layout	Sam	2026-10-18		0	Open
13	Share minutes	Jordan	2026-10-09	2026-10-08	0	Complete
14
15
16

	A	B	C	D
1	Action item tracker
2	Method, inputs, and limits for this workbook.
3
4	What it does
5	Keep action owners, due dates, completion dates, and overdue days in one working register.
6
7	How to use it
8	Replace the fictional records in blue cells with your own data. Keep the dark formula cells. Set the review date in B7 for date calculations. Read the calculated columns and inspect the results before using them. Clear unused input rows; k…
9
10	Formulas and method
11	Open actions have no completion date. Overdue days compares the review date in B7 with the due date for open actions; completed actions show zero overdue days.
12
13	Assumptions and limits
14	Completion dates are entered manually. A zero overdue count does not establish that an action is complete or that its deliverable has been approved.
15
16	Missing numeric inputs