Bid clarification register template

What does this template do?

Track tender questions, responsible reviewers, response deadlines, and reply dates before bid submission.

Days until deadline compares the response due date with the fixed review date. Status distinguishes answered clarifications from those that are open or overdue.

A reply date records receipt, not commercial acceptance. Keep the actual clarification text and tender addenda with the project’s source documents.

The working tab keeps editable inputs separate from formulas, with room for 60 records. The Notes tab explains the method and how to extend the range. All example records are fictional and can be replaced. Download a workbook format to retain formulas, or CSV when you need calculated values only.

What’s inside

Days until deadline compares the response due date with the fixed review date. Status distinguishes answered clarifications from those that are open or overdue.
60 prepared record rows with blank-row guards
Blue input cells, typed dates and numbers, and frozen column headers
Notes with the method, assumptions, and range-extension instructions

Which tabs does the workbook have?

Tab	What it holds
Worksheet	Track tender questions, responsible reviewers, response deadlines, and reply dates before bid submission.
Notes	How to use the workbook, formula method, assumptions, and file format limits.

What formulas does this template use?

This template holds 122 formulas in 164 cells across 2 tabs, so 74% of its cells calculate. They use 5 distinct functions; the longest formula is 138 characters.

Function	Uses	What it does
`IF`	481	one result when a test is true, another when false
`ISNUMBER`	120	true for a number
`NOT`	120	reverses true and false
`COUNTIF`	3	counts cells meeting one condition
`COUNTA`	1	counts non-empty cells

Counted from the workbook itself. Only functions that Excel, LibreOffice Calc, Google Sheets and Apple Numbers evaluate the same way are used, so the formulas survive every download format.

How do you use it?

Replace the fictional records in blue cells with your own data. Keep the dark formula cells.
Set the review date in B7 for date calculations.
Read the calculated columns and inspect the results before using them. Clear unused input rows; keep their formulas.
The prepared range holds 60 records in rows 11–70. Extend formulas and summary ranges together if you add more rows.

What is it good for?

Track tender questions, responsible reviewers, response deadlines, and reply dates before bid submission
Replacing the labeled fictional records with your own figures
Checking a calculation before adapting it to a larger workbook

Questions about this sheet

How is the result calculated?

Days until deadline compares the response due date with the fixed review date. Status distinguishes answered clarifications from those that are open or overdue.

What assumptions should I check?

A reply date records receipt, not commercial acceptance. Keep the actual clarification text and tender addenda with the project’s source documents.

Can I add more than 60 records?

Yes. Copy the formula columns into new rows and extend every summary range to include them. Keep inputs and formulas in their original columns.

Are the example records real?

No. All example data is fictional and intended to demonstrate the formulas. Replace it before using the workbook for your own work.

	A	B	C	D	E	F
1	Bid clarification register
2	Example data — replace the blue input cells with your own.
3	Track tender questions, responsible reviewers, response deadlines, and reply dates before bid submission.
4	Populated records	3
5	Overdue clarifications	1
6
7	Review date	2026-10-12
8
9	60 record rows. Blue cells are inputs; dark cells calculate.
10	Clarification	Owner	Reply due	Replied	Days until due	Status
11	CL-01 / scope boundary	Alex	2026-10-10		-2	Overdue
12	CL-02 / finish schedule	Sam	2026-10-18		6	Open
13	CL-03 / access hours	Jordan	2026-10-08	2026-10-06	-4	Answered
14
15
16

	A	B	C	D
1	Bid clarification register
2	Method, inputs, and limits for this workbook.
3
4	What it does
5	Track tender questions, responsible reviewers, response deadlines, and reply dates before bid submission.
6
7	How to use it
8	Replace the fictional records in blue cells with your own data. Keep the dark formula cells. Set the review date in B7 for date calculations. Read the calculated columns and inspect the results before using them. Clear unused input rows; k…
9
10	Formulas and method
11	Days until deadline compares the response due date with the fixed review date. Status distinguishes answered clarifications from those that are open or overdue.
12
13	Assumptions and limits
14	A reply date records receipt, not commercial acceptance. Keep the actual clarification text and tender addenda with the project’s source documents.
15
16	Missing numeric inputs