Hiring requisition and time-to-fill log

Track open hiring requisitions, target fill dates, offer acceptance dates, elapsed days open, and days past target.

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	A	B	C	D	E	F	G	H
1	Hiring requisition and time-to-fill log
2	Example data — replace the blue input cells with your own.
3	Track open hiring requisitions, target fill dates, offer acceptance dates, elapsed days open, and days past target.
4	Populated records	6	Prepared capacity used	10.0%
5	Open requisitions	4	Peak: Days past target	2
6			Average: Days past target	1
7	Review date	2026-10-12	Active rows bar	██
8
9	60 record rows (6 sample rows shown). Blue cells are inputs; dark cells calculate.
10	Requisition / role	Hiring manager	Opened	Target fill	Accepted	Days open	Days past target	Scale bar
11	REQ-01 / analyst	Alex	2026-09-15	2026-10-10		27	2	████████████
12	REQ-02 / technician	Sam	2026-09-25	2026-10-25		17	0	·
13	REQ-03 / coordinator	Jordan	2026-09-01	2026-10-05	2026-10-02	31	0	·
14	REQ-04 / analyst	Alex	2026-09-15	2026-10-10		27	2	████████████
15	REQ-06 / technician	Sam	2026-09-25	2026-10-25		17	0	·
16	REQ-08 / coordinator	Jordan	2026-09-01	2026-10-05	2026-10-02	31	0	·

Showing the first 16 of 72 rows and 8 of 8 columns. Cells with formulas show the formula on hover.

	A
1	Hiring requisition and time-to-fill log
2	Method, inputs, and limits for this workbook.
3
4	What it does
5	Track open hiring requisitions, target fill dates, offer acceptance dates, elapsed days open, and days past target.
6
7	How to use it
8	Replace the fictional records in blue cells with your own data. Keep the dark formula cells. Set the review date in B7 for date calculations. Read the calculated columns and inspect the results before using them. Clear unused input rows; k…
9
10	Formulas and method
11	Days open runs from opened date to offer acceptance date, or to the review date in B7 while open. Days past target compares the target fill date with the same endpoint.
12
13	Assumptions and limits
14	Counts calendar days from requisition opening to offer acceptance. Background checks, notice periods, and start-date delays require separate onboarding tracking.
15
16	Missing numeric inputs

Showing the first 16 of 72 rows and 4 of 4 columns. Cells with formulas show the formula on hover.

What does this template do?

Track open hiring requisitions, target fill dates, offer acceptance dates, elapsed days open, and days past target.

Days open runs from opened date to offer acceptance date, or to the review date in B7 while open. Days past target compares the target fill date with the same endpoint.

Counts calendar days from requisition opening to offer acceptance. Background checks, notice periods, and start-date delays require separate onboarding tracking.

The working tab keeps editable inputs separate from formulas, with 6 populated sample rows, summary KPIs, an in-cell scale bar, and room for 60 records. The Notes tab explains the method and how to extend the range. All example records are fictional and can be replaced. Download a workbook format to retain formulas, or CSV when you need calculated values only.

What’s inside

Days open runs from opened date to offer acceptance date, or to the review date in B7 while open. Days past target compares the target fill date with the same endpoint.
60 prepared record rows with blank-row guards and in-cell scale bars
Summary KPI block with peak, average, and capacity tracking
Blue input cells, typed dates and numbers, and frozen column headers
Notes with the method, assumptions, and range-extension instructions

Which tabs does the workbook have?

Tab	What it holds
Worksheet	Track open hiring requisitions, target fill dates, offer acceptance dates, elapsed days open, and days past target.
Notes	How to use the workbook, formula method, assumptions, and file format limits.

What formulas does this template use?

This template holds 186 formulas in 250 cells across 2 tabs, so 74% of its cells calculate. They use 12 distinct functions; the longest formula is 134 characters.

Function	Uses	What it does
`IF`	544	one result when a test is true, another when false
`MAX`	302	largest value
`ISNUMBER`	180	true for a number
`NOT`	180	reverses true and false
`OR`	120	true when any test is true
`MIN`	61	smallest value
`REPT`	61	repeats text
`ROUND`	61	rounds to a number of digits
`COUNTA`	5	counts non-empty cells
`COUNT`	3	counts numeric cells
`COUNTIF`	2	counts cells meeting one condition
`AVERAGE`	1	mean of numbers

Counted from the workbook itself. Only functions that Excel, LibreOffice Calc, Google Sheets and Apple Numbers evaluate the same way are used, so the formulas survive every download format.

How do you use it?

Replace the fictional records in blue cells with your own data. Keep the dark formula cells.
Set the review date in B7 for date calculations.
Read the calculated columns and inspect the results before using them. Clear unused input rows; keep their formulas.
The prepared range holds 60 records in rows 11–70. Extend formulas and summary ranges together if you add more rows.

What is it good for?

Track open hiring requisitions, target fill dates, offer acceptance dates, elapsed days open, and days past target
Replacing the labeled fictional records with your own figures
Checking a calculation before adapting it to a larger workbook

Questions about this sheet

How is the result calculated?

Days open runs from opened date to offer acceptance date, or to the review date in B7 while open. Days past target compares the target fill date with the same endpoint.

What assumptions should I check?

Counts calendar days from requisition opening to offer acceptance. Background checks, notice periods, and start-date delays require separate onboarding tracking.

Can I add more than 60 records?

Yes. Copy the formula columns into new rows and extend every summary range to include them. Keep inputs and formulas in their original columns.

Are the example records real?

No. All example data is fictional and intended to demonstrate the formulas. Replace it before using the workbook for your own work.