Template · Sales engineering
Software deal discount and margin calculator
Compare list annual contract value, discounted net annual value, direct hosting and support cost, and deal gross margin.
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XLSXCSVODSXMLNumbers| Software deal discount and margin calculator | |||||||||
| Example data — replace the blue input cells with your own. | |||||||||
| Compare list annual contract value, discounted net annual value, direct hosting and support cost, and deal gross margin. | |||||||||
| Populated records | 6 | Prepared capacity used | 10.0% | ||||||
| Total net ACV (USD) | $734,668.80 | Peak: Gross margin | 81.7% | ||||||
| Average: Gross margin | 81.0% | ||||||||
| Active rows bar | ██ | ||||||||
| 60 record rows (6 sample rows shown). Blue cells are inputs; dark cells calculate. | |||||||||
| Quote / tier | Seats | List USD per seat/mo | Discount | Monthly cost per seat | List ACV (USD) | Net ACV (USD) | Annual cost (USD) | Gross margin | Scale bar |
| Team plan quote | 25 | $80.00 | 15.0% | $13.60 | $24,000.00 | $20,400.00 | $4,080.00 | 80.0% | ████████████ |
| Business plan quote | 60 | $120.00 | 20.0% | $18.00 | $86,400.00 | $69,120.00 | $12,960.00 | 81.3% | ████████████ |
| Enterprise quote | 150 | $160.00 | 25.0% | $22.00 | $288,000.00 | $216,000.00 | $39,600.00 | 81.7% | ████████████ |
| Team plan quote (4) | 38 | $120.00 | 15.0% | $20.40 | $54,720.00 | $46,512.00 | $9,302.40 | 80.0% | ████████████ |
| Business plan quote (5) | 48 | $96.00 | 20.0% | $14.40 | $55,296.00 | $44,236.80 | $8,294.40 | 81.3% | ████████████ |
| Enterprise quote (6) | 188 | $200.00 | 25.0% | $27.50 | $451,200.00 | $338,400.00 | $62,040.00 | 81.7% | ████████████ |
Showing the first 16 of 72 rows and 10 of 10 columns. Cells with formulas show the formula on hover.
| Software deal discount and margin calculator |
| Method, inputs, and limits for this workbook. |
| What it does |
| Compare list annual contract value, discounted net annual value, direct hosting and support cost, and deal gross margin. |
| How to use it |
| Replace the fictional records in blue cells with your own data. Keep the dark formula cells. Use the units stated in the column headers and keep each record on one row. Read the calculated columns and inspect the results before using them.… |
| Formulas and method |
| List ACV multiplies seats by monthly list price and twelve months. Net ACV applies the discount percentage, annual cost multiplies seats by monthly unit cost and twelve, and gross margin divides net ACV less annual cost by net ACV. |
| Assumptions and limits |
| Models recurring seat licenses over a twelve-month annual run rate. One-time implementation fees, payment processing fees, and sales commissions are excluded. |
| Missing numeric inputs |
Showing the first 16 of 72 rows and 4 of 4 columns. Cells with formulas show the formula on hover.
What does this template do?
Compare list annual contract value, discounted net annual value, direct hosting and support cost, and deal gross margin.
List ACV multiplies seats by monthly list price and twelve months. Net ACV applies the discount percentage, annual cost multiplies seats by monthly unit cost and twelve, and gross margin divides net ACV less annual cost by net ACV.
Models recurring seat licenses over a twelve-month annual run rate. One-time implementation fees, payment processing fees, and sales commissions are excluded.
The working tab keeps editable inputs separate from formulas, with 6 populated sample rows, summary KPIs, an in-cell scale bar, and room for 60 records. The Notes tab explains the method and how to extend the range. All example records are fictional and can be replaced. Download a workbook format to retain formulas, or CSV when you need calculated values only.
What’s inside
- List ACV multiplies seats by monthly list price and twelve months. Net ACV applies the discount percentage, annual cost multiplies seats by monthly unit cost and twelve, and gross margin divides net ACV less annual cost by net ACV.
- 60 prepared record rows with blank-row guards and in-cell scale bars
- Summary KPI block with peak, average, and capacity tracking
- Blue input cells, typed dates and numbers, and frozen column headers
- Notes with the method, assumptions, and range-extension instructions
Which tabs does the workbook have?
| Tab | What it holds |
|---|---|
| Worksheet | Compare list annual contract value, discounted net annual value, direct hosting and support cost, and deal gross margin. |
| Notes | How to use the workbook, formula method, assumptions, and file format limits. |
What formulas does this template use?
This template holds 306 formulas in 374 cells across 2 tabs, so 82% of its cells calculate. They use 13 distinct functions; the longest formula is 134 characters.
| Function | Uses | What it does |
|---|---|---|
IF | 664 | one result when a test is true, another when false |
COUNT | 242 | counts numeric cells |
MAX | 182 | largest value |
OR | 120 | true when any test is true |
MIN | 61 | smallest value |
REPT | 61 | repeats text |
ROUND | 61 | rounds to a number of digits |
ISNUMBER | 60 | true for a number |
NOT | 60 | reverses true and false |
COUNTA | 4 | counts non-empty cells |
COUNTIF | 2 | counts cells meeting one condition |
AVERAGE | 1 | mean of numbers |
The 12 most used of 13 functions. Counted from the workbook itself. Only functions that Excel, LibreOffice Calc, Google Sheets and Apple Numbers evaluate the same way are used, so the formulas survive every download format.
How do you use it?
- Replace the fictional records in blue cells with your own data. Keep the dark formula cells.
- Use the units stated in the column headers and keep each record on one row.
- Read the calculated columns and inspect the results before using them. Clear unused input rows; keep their formulas.
- The prepared range holds 60 records in rows 11–70. Extend formulas and summary ranges together if you add more rows.
What is it good for?
- Compare list annual contract value, discounted net annual value, direct hosting and support cost, and deal gross margin
- Replacing the labeled fictional records with your own figures
- Checking a calculation before adapting it to a larger workbook
Questions about this sheet
How is the result calculated?
List ACV multiplies seats by monthly list price and twelve months. Net ACV applies the discount percentage, annual cost multiplies seats by monthly unit cost and twelve, and gross margin divides net ACV less annual cost by net ACV.
What assumptions should I check?
Models recurring seat licenses over a twelve-month annual run rate. One-time implementation fees, payment processing fees, and sales commissions are excluded.
Can I add more than 60 records?
Yes. Copy the formula columns into new rows and extend every summary range to include them. Keep inputs and formulas in their original columns.
Are the example records real?
No. All example data is fictional and intended to demonstrate the formulas. Replace it before using the workbook for your own work.